Contest rules and regulations

RULES OF THE 2016 MONACO INTERNATIONAL
PYROMELODIC FIREWORK COMPETITION

This competition is organised by the Municipal Authority, hereafter referred to as "the Organiser", assisted for the purposes of coordination, supervision and technical and artistic advice by a distinct party referred to as "Coordinator".

ARTICLE 1- DATES AND VENUE
The four displays for 2016 will take place at Quai Rainier III, on the following dates:

Monday 25 July 2016

Set-up from 7.00 on Sunday 24 July
 

Saturday 30 July 2016

Set-up from 7.00 on Friday 29 July
 

Saturday 6 August 2016

Set-up from 7.00 on Friday 5 August
 

Saturday 13 August 2016

Set-up from 7.00 on Friday 12 August

Postponement : Displays may not be postponed for any reason. In the event that a display firing is cancelled, the conditions stated in Article 15 will apply.

Display times : Displays are scheduled to be fired at 22.00 on 25 July and 30 July, and at 21.30 on 6 August and 13 August.

Firing order : The order to commence display firing will be given by walkie-talkie, by the Manager of the Espace Léo Ferré or his representative, in liaison with the Coordinator.

ARTICLE 2- ENTRY CONDITIONS
Each entrant is required to complete the following by 19 February 2016:
  • Return a copy of these competition rules, accompanied by Ministerial Decree n° 96-137 of 11 April 1996 on the classification, marking, distribution and use of fireworks, appended hereto, or any regulatory text replacing it, duly initialled and signed.
  • Return the completed registration form.
  • Supply an extract from the Companies Register confirming that the entrant has a business address in the country of origin and a genuine, recognised business activity in the pyrotechnical display industry in that country.
  • Supply a certificate of insurance, and a written undertaking to obtain complementary insurance where appropriate. The entrant's insurance must include personal injury cover of €7,600,000 (seven million six hundred thousand euros) and material damage cover of €2,300,000 (two million three hundred thousand euros).
  • Supply a mock-up of the script for the pyromusical show proposed.
  • Supply a mock-up of the soundtrack for the pyromusical show proposed.
  • Supply an estimate of the pyrotechnical products proposed, along with their country of origin.
Entries will be examined by the Coordinator and submitted to the Organiser. The Organiser will select four entries.
All entrants will be sent a letter indicating whether or not they have been selected.

ARTICLE 3- ALLOCATION OF DISPLAY DATES
Dates will be allocated to the participants in agreement with the pyrotechnists where possible, and as a last resort will be determined by a random draw in the presence of the Coordinator, the Representative of the Espace Léo Ferré and the Manager of the Espace Léo Ferré.

ARTICLE 4- ENTRANTS' OBLIGATIONS
Each participant will be required to present a show that meets the following criteria:
  • Duration: 20 minutes
  • Type: Pyromusical show
  • Musical theme: Freestyle
  • Set-up time: 2 days (from 7.00 on the day before the display)
  • Arrival of fireworks: at 21.00, two days before the day of the display, unless otherwise indicated.
  • Minimum crew numbers:
    • 1 chief pyrotechnist from the company (must speak English and French)
    • 4 pyrotechnists from the company
    • N.B. 6 pyrotechnists will be made available by the Coordinator
  • Accommodation / Travel / Internal Transportation: organised and paid for by the participant
(the Coordinator may assist the participant with finding hotel accommodation).
  • Equipment:
    • The Coordinator will provide all of the resin mortar tubes for the display, a list of which must be supplied by the participant beforehand, and will handle their storage.
    • The participant may provide any equipment of his choosing, in addition to or as a substitute for equipment supplied by the Coordinator. Rental costs for any additional equipment will be borne by the participant.
    • The Coordinator will provide the participant with a vehicle approved for the carriage of dangerous goods.
    • The Coordinator will supply appropriate firefighting materials which will be installed in the firing area.
    • Each participant must meet all their other technical requirements, such as connecting wires, electric boxes, etc.
    • The Coordinator is responsible for ensuring that the pyrotechnical installations are compliant and that the participant follows safety rules.
  • All fireworks are to be supplied by the participant.
  • Fireworks may be set up from 07.00 on the day before the display;
  • Aerial maroons are not permitted.
  • Italian-style multiple effect shells are not permitted.
  • Shells must be positioned in accordance with the products' safety distances, which must not exceed 160 metres.
  • Pyrotechnists are required to follow the instructions given by the Coordinator when positioning shells on-site.
  • The positioning of shells will be subject to approval by the Technical Commission for Hygiene health and environmental protection (Commission Technique d’Hygiène, de Sécurité et de Protection de l’Environnement).
  • There are no restrictions on the origin of products used, subject to approval in the country of origin.
  • Certain fireworks, rockets, flying saucers, etc., the trajectory of which can vary depending on wind conditions, may be removed or modified on the orders of the Coordinator, at any time until the scheduled firing time. An additional, independent connection line may be included for this purpose. The Jury will be informed of any such change, in order to ensure that the participant is not penalised.
  • Aquatic fireworks are permitted. They must be fired in line with the port entrance. Each firework must be labelled "DANGER - EXPLOSIVES".
  • Any participants wishing to use a firework that does not appear in the categories mentioned may submit the relevant product's technical details along with their firing application. The above-mentioned the Technical Commission for Hygiene health and environmental protection will examine the file and give an opinion. The firework concerned may not be used without the Committee's permission. Any breach of this rule will result in the participant being disqualified.
  • Two detonation shells of a maximum of 75 mm must be fired to announce the start of the display.
  • At the end of the display:
    • No access is permitted to the firing area for thirty (30) minutes. Participants will be required to wait until this period has elapsed before returning to the firing area.
    • Any dud fireworks that have failed to fire correctly must be destroyed in-situ by the participant. The site will be inspected by an accredited Officer of the Monaco Fire Emergency Service (Corps des Sapeurs-Pompiers de Monaco), with the participant and the Coordinator both present.
    • Participants will be required to sort and classify pyrotechnical waste on the site in accordance as instructed by the Coordinator in accordance with applicable regulations.
  • Insurance:
Each participant will be required to supply proof that they hold the following insurance cover:
Civil Liability insurance covering the entirety of their pyrotechnical display, from set-up to firing, to cover themselves, their personnel, the Municipality of Monaco (Commune de Monaco) and the Monegasque State:
 
  • Personal injury insurance: €7,600,000 (seven million six hundred thousand euros)
  • Material damage: €2,300,000 (two million three hundred thousand euros)
ARTICLE 5- DOCUMENTS TO BE SUPPLIED -
Supplied by the Coordinator:
  • A blank authorisation form for permission to fire pyrotechnics in the Principality of Monaco;
  • A detailed list of the technical specificities of the firing;
  • A general plan of the site.
All pyrotechnical displays in the Principality of Monaco are subject to the above-mentioned Ministerial Decree n° 96-137 of 11 April 1996, and more generally by current applicable regulations and any subsequent regulations which may replace them. Participants are required to complete an application for firing authorisation (appended to this document).
  • Firing authorisation application form, completed and signed;
  • Certificate of Civil Liability insurance covering personal injury up to: €7,600,000(seven million six hundred thousand euros) and material damage up to: €2,300,000(two million three hundred thousand euros);
  • International shipping documents authorising the carriage of dangerous goods - ADR - for the vehicle and driver;
  • Copy of the definitive soundtrack to accompany the firing + list of tracks and artists. The pyrotechnist will be responsible for obtaining the necessary rights for the music used at the competition, along with any associated broadcasts including via TV and Internet. The ORGANISERmust be exempt from any liability whatsoever regarding the use of audio soundtracks.
  • Detailed technical information sheets for the fireworks used, and a technical information sheet indicating the electrical installations to be set up;
  • Plan showing the intended layout of fireworks on the site: Installation of fireworks in accordance with the layout plan supplied by the Coordinator;
  • The pyrotechnical script or choreography with time codes;
  • Copies of the employment contracts of members of the participant's staff present in the Principality;
  • These competition rules, initialled and bearing the participant's signature, preceded by the handwritten words "Seen and approved";
  • Copy of the above-mentioned Ministerial Decree n°96-137 of 11 April 1996, or any regulatory text which replaces it, initialled and bearing the participant's signature.
All participants will be required to submit the complete authorisation application file, containing all of the necessary documents, to the Coordinator by 19 May 2016.

ARTICLE 6- SOUND
A general PA system will be installed at Port Hercule and Avenue d’Ostende by the Organiser.
Participants may choose their sound system from the following:
  • Computer (supplied by the entrant)
  • Digital control system (supplied by the entrant)
  • CD player (supplied by the Organiser)
  • MD player (supplied by the Organiser)
- Soundchecks : Soundchecks will be carried out on the afternoon before the display.

ARTICLE 7- AUTHORISATION APPLICATION PROCESSING
All participant application files will be examined by the Coordinator and then sent to the Organiser, at least eight (8) weeks prior to the date of the first firing. The Organiser will then take responsibility for submitting the files to the competent authorities.
Onsite set-up in preparation for firing will be subject to approval by the the Technical Commission for Hygiene health and environmental protection (Commission Technique d’Hygiène, de Sécurité et de Protection de l’Environnement), and accepted after one final inspection to be carried out on the day of the display itself and at the time stated in the firing authorisation document, in the presence of the participant, the Coordinator, and the Manager of the Espace Léo Ferré or his representative. This inspection will authorise the firing.
However, inspections of the firing area will be conducted by the Monaco Fire Emergency Service (Corps des Sapeurs-Pompiers de Monaco), the Coordinator and the Manager of the Espace Léo Ferré, who may order the participant to make modifications if necessary.
The Organiser and the Coordinator reserve the right to ask participants to make any changes to the schedules of their pyrotechnical displays deemed necessary for essential security reasons.

ARTICLE 8- REMUNERATION
All participants will receive remuneration from the Organiser for their pyromusical displays.
A global fixed sum of €30,000.00(thirty thousand euros), excluding taxes, will be paid to each participant. VAT will be applied in accordance with the convention on intracommunity VAT, and will be paid directly to the pyrotechnist or the Monaco Department of Tax Services (Direction des Services Fiscaux).

- Payment terms: by bank transfers at the following times:
  • one down-payment to be made within forty-five (45) working days following the contract notification date;
  • balance to be paid within forty-five (45) working days following the display.
ARTICLE 9- SITE ACCESS SURVEILLANCE
The site will be secured and monitored, from the start of set-up until after firing has been completed, by a private security firm with accreditation to operate in the Principality of Monaco, hired by the Organiser.

ARTICLE 10- PUBLIC LIGHTING
Public lighting at the firing location and Port Hercule in Monaco will be switched off for the duration of the display. The order to switch off all lights at the location will be given by the Organiser prior to the display.

ARTICLE 11- ELECTRICS
An electrical connection with 220V 16A sockets will be installed by the Organiser at the firing console, which may not be situated more than 100 metres from the power supply point (French sockets).

ARTICLE 12- PYROMUSICAL COMPETITION SCORING
  • The Jury: The Jury will be chaired by the Mayor or by any person appointed by him. Each member of the Jury will attend all of the displays.
  • Results date: Results will be available after the final display has been fired.
Displays will be awarded a score of between 0 and 10 points for each of the scoring criteria. The resulting points will be added up and the entrant with the highest total will be awarded first prize. Due to the possibility of shows being interrupted, two scores will be applicable:
  • Full display completed
    1. Pyromusical design: quality and originality of fireworks
    2. Timing: the degree of precision in the synchronisation of sound effects and fireworks
    3. Use of colour
    4. Use of music
    5. Originality of pyrotechnic effects and combinations
    6. Overall impression: general 'wow factor' of the show
    7. Finale
Atmospheric conditions may be taken into account during set-up of the fireworks and during the firing itself (humidity, rainfall, wind speed and direction).
  • Display interrupted (for one or more participants)
In the event of rising winds during the firing of a display and posing a danger for persons and property, the Manager of the Espace Léo Ferré and the Coordinator may order the firing to be interrupted.
In this case, all the participants will be scored using an alternative scoring system, based on the point at which the display was halted. This alternative scoring method is as follows:
  1. Pyromusical design: quality and originality of fireworks
  2. Timing: the degree of precision in the synchronisation of sound effects and fireworks
  3. Use of colour
  4. Use of music
  5. Originality of pyrotechnic effects and combinations
  6. Overall impression: general 'wow factor' of the show
Atmospheric conditions may be taken into account during set-up of the fireworks and during the firing itself (humidity, rainfall, wind speed and direction).

ARTICLE 13- PRIZES
The winner will receive the sum of €10,000.00 (ten thousand euros), inclusive of all taxes, and a trophy and a certificate.
The second-placed entrant will receive the sum of €5,000.00 (five thousand euros), inclusive of all taxes, a trophy and a certificate.
The third and last placed entrants will each receive a trophy and a certificate of participation.
In the event of a tie, the president of the Jury will have the casting vote.

ARTICLE 14- WITHDRAWAL
Any participant who withdraws from the event, having previously committed to take part, will be required to reimburse the down-payment and in addition to pay a fixed compensation fee of €5,000.00 (five thousand euros), inclusive of all taxes, to the Organiser.
No expenses incurred by the participant for the purposes of participating in the event will be reimbursed.

ARTICLE 15– GENERAL TERMS & CONDITIONS
- If fireworks cannot be set up within the allotted times, the following conditions shall apply:
  • where the participant is responsible for the failure to set up fireworks within the allotted times, resulting in the display being cancelled, then the participant will retrieve his fireworks, and the Organiser will be entitled to claim reimbursement of the down-payment made, along with additional expenses upon presentation of invoices or order forms, and a fixed compensation fee of €5,000.00 (five thousand euros) inclusive of all taxes;
  • where the Organiser is responsible for the failure to set up fireworks within the allotted times, resulting in the display being cancelled, for essential security reasons or on the orders of the Monaco state authorities, the participant will retrieve his fireworks and may keep the down-payment made.
If products cannot be retrieved owing to their partial or complete destruction by bad weather or in case of force majeure, the participant will receive an additional, fixed and global sum of €5,000.00 (five thousand euros), inclusive of all taxes.
  • In the event of cancellation owing to bad weather:
Any participant whose display is cancelled for bad weather may keep the down-payment made.
If one display is cancelled, the conditions for awarding of prizes will remain unchanged for the three remaining participants.
If two displays are cancelled, the conditions for awarding of prizes will be amended as follows:
  • First prize: €5,000.00 (five thousand euros) inclusive of all taxes and a trophy;
  • Second prize: a certificate and a trophy.
If three displays are cancelled, the participant whose display goes ahead will receive a certificate and a trophy.
  • In case of cancellation on the orders of the State authorities:
    • Cancellation of one display:
o Before departure: 80% of the down-payment made must be reimbursed.
o In transit: 50% of the down-payment made must be reimbursed.
o After arriving in the Principality, but before fireworks have been set up: 20% of the
 down-payment made must be reimbursed.
o After arriving in the Principality, and after fireworks have been set up: the down-payment made may be retained in full.
> Cancellation of the entire Competition: participants are required to reimburse 80% of the down-payment received and are invited to participate the following year.

ARTICLE 16- OWNERSHIP RIGHTS
The participants assign to the Organiser all rights to the pyromusical show. These rights include reproduction rights, performance rights, rights to adapt or alter all or part of the show, and the right to incorporate all or part of the show into any pre-existing or future work.

ARTICLE 17- PERSONAL INFORMATION
Certain personal information concerning the pyrotechnists is processed by automated means for the purposes of promoting the Monaco International Pyromelodic Competition on the website at www.monaco-feuxdartifice.mc, operated by Monaco City Hall.
Participants in the competition have the right to access and rectify their personal data, and this right may be exercised with the Espace Léo Ferré, under data protection Law n°1165 of 23 December 1993 (amended).

ARTICLE 18- JURISDICTION - APPLICABLE LAW
Any dispute concerning the interpretation or application of these rules, and which cannot be resolved amicably, will be referred to the exclusive jurisdiction of the Courts of the Principality of Monaco, and subject to Monegasque law.
These rules have been drafted in French. Where translations into one or more other languages exist, only the French version of the text shall have legal force in the event of a dispute.